The Power of Creating Space: Preparing for Breakthrough Talks

In my previous post, I talked about the importance of elevating governance through Breakthrough Talks and how these conversations can drive transformation. Now, let's start with the first phase of this process — reflect — which is all about preparing ourselves and creating the right environment for meaningful dialogue.

Before we embark on a breakthrough talk, it’s essential to plan and create space for productive conversations. These discussions are about more than just exchanging ideas — they help us think differently, reveal new perspectives, and unlock solutions. But to achieve that, preparation is key.

Why Preparation Matters

Before stepping into a breakthrough talk, we need to know not only why we’re addressing a specific issue but also how everyone involved thinks and feels about it. This allows us to gather the necessary information, establish clear objectives, and create a supportive environment. With the right groundwork, we can make the conversation more helpful and meaningful for everyone.

Steps for Effective Preparation:

Identify Your Thoughts and Perspectives: Start by reflecting on your own views about the issue at hand. This helps you contribute with clarity and purpose, and also recognize where your perspective fits within the broader discussion.

Understand the Challenges: What are the key issues the organization is currently facing, and why are they important? By acknowledging these challenges, you’ll be better equipped to address them in a meaningful way.

Clarify What You Need and Can Offer: Determine what information or clarity you need from others and what knowledge or experience you can bring to the table. This ensures that the conversation is balanced and inclusive of all necessary insights.

Consider Missing Perspectives: Part of preparation is acknowledging what you don’t yet understand. What perspectives are still needed to fully grasp the issue? Identifying these gaps encourages a more comprehensive conversation.

Reflect on Your Role: How can you best contribute to the conversation? Whether by offering data, asking thoughtful questions, or facilitating discussion, understanding your role ensures you make the most of the opportunity.

Focus on Aspirations and Outcomes: What is the organization hoping to achieve with this conversation? By keeping the aspirations or desired outcomes in mind, you can stay focused on what really matters.

Reflect on Assumptions: Recognizing your own assumptions and biases allows you to invite more openness into the conversation. Encouraging others to challenge their assumptions fosters a richer dialogue.

Ensure Readiness: Finally, it’s crucial to make sure you’re truly prepared for the conversation. Is there enough time and space for everyone to contribute meaningfully? Setting the stage for a thoughtful exchange requires creating a conducive environment.

Creating space for a breakthrough talk is about more than simply showing up — it’s about intentional preparation and clarity of purpose. By setting the right foundation, you can help your organization elevate its thinking, foster innovative solutions, and ultimately contribute to more meaningful conversations.

Dana Garner Senior Consultant at Emerge Solutions, Inc.
dana@emergesolutions.ca
emergesolutions.ca